AV Equipment Hire Agreement (B2B)

AV Equipment Hire Agreement (B2B)

A template hire agreement for renting out AV(audio visual) equipment to business customers.

For use in England, Wales and Scotland.

Price (inc VAT)£33.84

This AV Hire Agreement template set outs the terms and conditions of hire where the Owner hires out audio visual equipment to a third party without an operator. The T&Cs in this version are suitable for use when the Hirer is a business (B2B). Suitable for use where the Owner and Hirer are both in the UK.

This rental agreement is suitable for renting out a wide range of audio visual equipment to businesses including:

  • sound systems
  • pa systems
  • discos
  • lighting
  • projectors and screens.

The period of rental can be either fixed or open-ended (with a notice period). The equipment may not be used outside the UK or by any other person than the Hirer except with permission of the Owner. The terms and conditions allow for a deposit to be paid by the Hirer and for either the Hirer to deliver and collect the equipment, or for the Owner to deliver and collect.

The documents include a Quotation and Acceptance section: the Quotation section allows you to provide specifics of the Hirer's rental (such as details of equipment being hired, price, period of rental) along with the standard terms and conditions. Once the Hirer and Owner both sign the Acceptance section a legally binding retal agreement is formed.

Guidance notes on how to fill in and tailor the hire agreement template to suit your business needs are included.


Our AV Hire Agreements are suitable for use in England and Wales or Scotland. They include the following clauses:

  • service, delivery and equipment
  • hirer obligations
  • owner obligations
  • price and payment
  • cancellation
  • breakdown (of equipment)
  • property and risk
  • termination
  • warranties and liabilities.

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