Driving at Work Policy

Driving at Work Policy

A driving at work policy document for use in conjunction with employment contracts.

Suitable for use England, Scotland and Wales.

Price (inc VAT)£9.94

This Driving at Work Policy sets out the steps to be taken to ensure that employees use the road as safely as possible using company vehicles. For use in the UK.

Road traffic legislation imposes specific requirements on employers in respect of vehicle use and maintenance. Employers must carry out checks to ensure that employees have an MOT certificate, are insured for business use, and have a valid driving licence.

Employers also have responsibility under health and safety legislation to ensure, so far as reasonably practicable, the health and safety of their employees and others who may be affected by their work activities. This includes the activity of driving on public roads.

This Driving at Work Policy template sets out the steps to be taken to ensure that employees use the road as safely as possible. It applies to employees who drive company owned or leased vehicles (other than large goods vehicles or passenger service vehicles which are subject to specific legislative requirements) as an essential part of their employment as well as employees who drive their own vehicle for occasional business use.

As well as document checks, the policy covers the use of mobile phones while driving, safe journey planning and checks to ensure vehicles are fit for use and fit for purpose.


This Driving at Work Policy is suitable for use in England, Scotland and Wales and includes clauses covering:

  • qualification to drive
  • insurance
  • road worthiness of vehicle
  • private vehicle checks
  • vehicle fit for purpose
  • fitness to drive
  • use of mobile phones
  • safe journey planning
  • accident reporting
  • disqualification from driving.

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