Nanny Agency - Standard Terms and Conditions

These documents set out the standard terms and conditions of the provision of services where you, the agent, are supplying services on your terms to a client seeking to hire a nanny and to nannies seeking work. We offer two terms and conditions documents for use by nanny agencies:

• Nanny Agency T&Cs (Client) - for use between the agent and a client seeking a nanny
• Nanny Agency T&Cs (Nanny) - for use between the agent and a nanny seeking emloyment

You must bring the terms and conditions to the attention of the other party in a way which will allow them to be incorporated into the contract. If the terms and conditions are set out on the reverse of any proposal supplied to the client, you should always ensure you fax both pages of a double sided document and consider inserting a reference on the front page to your terms and conditions on the reverse.

Should the client choose to engage the nanny they will then be responsible for providing a suitable contract of employment such as our Nanny Agreement. The client shall assume full responsibility for the employment of the nanny. A copy of the employment contract should be provided to the agent to be kept on file.

The nanny agency terms and conditions documents are suitable for use in England, Wales and Scotland and can be purchased either individually or as a package. Please see details below.

Nanny Agency T&Cs (Client)

This document sets out the precise arrangements for the provision of services by an agent to a client wishing to hire a nanny, taking into account the particular requirements of the nanny agencies including:

• temp to permanent fee
• 3rd party introduction fee
• client assumes responsibilities as employer
• agent to obtain references.

This Nanny Agency Terms and Conditions document, for use between an agent and client, includes the following clauses:

• agent details
• booking form
• client obligations
• agent obligations
• price and payment
• refunds
• termination
• mediation
• warranties and liabilities.

An optional registration form is also included so that you can provide your client with details of the registration (including the services you will provide, the fees for various types of placement, terms of payment etc.) along with your standard terms and conditions.

Nanny Agency T&Cs (Nanny)

This document sets out the precise arrangements for the provision of services by an agent to a nanny, taking into account the particular requirements of nanny agencies including:

• conduct of candidate
• conduct of agent
• qualifications and references.

This Nanny Agency Terms and Conditions document, for use between an agent and nanny, includes the following clauses:

• agent details
• appointment as agent
• candidate obligations
• agent obligations
• termination
• warranties and liabilities.

Comprehensive guidance notes on how to customise the documents to suit your business are included. 

These documents are available individually or as part of a Business Annual Subscription or Full Annual Subscription - giving you access to wide range of documents, packages and forms for a single annual fee.

The price of these documents is £43.24 (Word Document) or £64.86 (Word Template) each, or both Nanny and Client in the Nanny Agency T&Cs Pack for £53.11 (Word Document) or £79.67 (Word Template). Prices include VAT.

How to order

Choose the appropriate version and format for your Standard T&Cs document:

Nanny Agency T&Cs Pack (Client and Nanny) Word Document (.doc) or Word Template (.dot) 

Nanny Agency T&Cs (Client)  Word Document (.doc) or Word Template (.dot)    Sample: here
Nanny Agency T&Cs (Nanny) Word Document (.doc) or Word Template (.dot)    Sample: here

About running a nanny agency

Nanny agencies act as an intermediary between clients looking to hire nannys and nannies looking for work. An agency will typically charge the client a fee for the successful placement of a nanny.

All employment agencies, including nanny agencies, must comply with the following legislation:

• Employment Agencies Act 1973 (available for purchase from the Stationery Office)
• Conduct of Employment Agencies and Employment Businesses Regulations 2003 (available on-line at the Office of Public Sector Information website).

There are several business structures appropriate to running a nanny agency, each with its own advantages and disadvantages. The way you choose to run your business will affect many aspects; the tax and national insurance due, the records and accounts that are required, financial liabilities, opportunities to raise finance and the way management decisions are made. See our section on Business structures for more information.

Related Clickdocs documents

• Agency Agreement - agreement allowing one party to sell goods/services on behalf of another
• Company Formation Package - the documents necessary set up a limited company
• Contract of Employment - a standard contract of employment for any staff employed by your business
• Nanny Agreement - a contract of employment for a nanny

More information

• Business planning - an overview of planning for small businesses
• Business structures - an introduction to the various structures typically used by small businesses
• Business taxes - general guidance on Corporation Tax, Income Tax, PAYE and National Insurance
• Data protection - an overview of data protection obligations affecting businesses
• Employing staff - information on the broad principles of employing staff
• Insurance - information on the types of insurance relevant to small business
• Intellectual property - general information about trademarks, patents and copyright
• VAT - general information on Value Added Tax