Commercial Letting and Leases

These forms are for use in letting commercial property (such as a shop, workshop, warehouse or office). We offer two types, as described below. The first is suitable for a long-term lease, the second for short-term (from a few months up to two or three years).

Commercial Lease (long-term)

This Commercial Lease is suitable for the occupation of all types of property. It can be used for whole buildings as well as part of buildings and units on an estate. The Landlord insures the property and is reimbursed by the Tenant and a rent review clause is included. Where the property is part of a building, the Landlord undertakes to provide services that include the repair and maintenance of the structure and exterior of the building and its common parts, the Tenant contributing to the costs of such maintenance by means of a service charge.

England and Wales version

The England and Wales version is suitable for use where the tenant is one person or company. This lease is not suitable if either the landlord or tenant is a charity.

The version for England and Wales includes the various declarations for communication between the landlord and tenant, to permit (as an option) the lease to opt out of the Landlord and Tenant Act 1954. This gives the tenant and landlord the potential to agree that the tenant cannot apply to the court for an extension to the lease. If you choose not to opt out of the Act, then special notices are required to be used by tenant and landlord when considering a subsequent extension or renewal of the lease. These are fully explained in Section 25 Notice and Section 26 Notice. These notices are not used in Scotland.

In England and Wales the grant of a lease for longer than 7 years must be registered at HM Land Registry as must an assignment (i.e. the transferring from one tenant to another) of a lease which is not registered and has more than 7 years left to run. From 19 June 2006 any lease granted in England or Wales for a term of more than 7 years for a property registered with HM Land Registry must commence with a set of prescribed clauses known as clauses LR1 to LR14. The England and Wales version of the Commercial Lease includes these clauses (the prescribed clauses are not used in Scotland).

This Commercial Lease is also suitable for use when the property is not registered or the term of the lease is 7 years or less.

The England and Wales version of our Commercial Lease is a package of document which includes the following:

• AP1 form
• DL form
• Commercial Lease
• FR1 form
• Guidance notes - compulsory registration, contracting out, prescribed clauses, termination
• Schedule 1 Notice
• Schedule 2 Paragraph 7 Declaration
• Schedule 2 Paragraph 8 Declaration
• Section 25 Notice (not opposing)
• Section 25 Notice (opposing)
• Section 26 Notice.

Please note: The England and Wales Commercial Lease package will be delivered to you as a zipped file (.zip) with instructions on how to extract the individual documents.

Scotland version

The prescribed clauses and notices listed above are not used in Scotland. The Scottish version of our long-term Commercial Lease consists of a single Commercial Lease document.

The price for both version of the long-term Commercial Lease is £44.65 including VAT. You can view a sample of the England and Wales Commercial Lease document here.

How to order

Choose the appropriate format and jurisdiction for your Commercial Lease:

England and Wales package - Word Template (.dot) or Word Document (.doc) 
Scotland document - Word Template (.dot) or Word Document (.doc) 

Short-Term Commercial Lease

This Short-Term Commercial Lease is suitable for the short-term occupation (from a few months up to two or three years) of all types of property. It can be used for whole buildings as well as part of buildings and units on an estate.

The obligation to repair the property rests with the Landlord and there is no service charge. No rent review clause is included since the Lease is assumed to be of short duration and there is an absolute prohibition against assigning or subletting or sharing occupation of the property. The Tenant's obligations are limited. There is no obligation on the Landlord to insure the property and therefore no obligation on the Tenant to pay the costs of any such insurance but if the Landlord decides to insure, the costs will be included in the rent which remains fixed for the term of the Lease. The Lease also includes the option for a break clause (where either party may terminate the Lease from a given date on giving notice).

England and Wales version

The version for England and Wales includes the various declarations for communication between the landlord and tenant, to permit (as an option) the lease to opt out of the Landlord and Tenant Act 1954. This gives the tenant and landlord the potential to agree that the tenant cannot apply to the court for an extension to the lease.

If you choose not to opt out of the Act, then special notices are required to be used by tenant and landlord when considering a subsequent extension or renewal of the lease. These are fully explained in Section 25 Notice and Section 26 Notice. These notices are not used in Scotland.

The England and Wales version of our Short-Term Commercial Lease is a package of document which includes the following:

• Guidance notes - contracting out, termination
• Schedule 1 Notice
• Schedule 2 Paragraph 7 Declaration
• Schedule 2 Paragraph 8 Declaration
• Section 25 Notice (not opposing)
• Section 25 Notice (opposing)
• Section 26 Notice
• Short-Term Commercial Lease.

Please note: The England and Wales Short-Term Commercial Lease package will be delivered to you as a zipped file (.zip) with instructions on how to extract the individual documents.

Scotland version

The notices listed above are not used in Scotland. The Scottish version of our short-term Commercial Lease consists of a single Short-Term Commercial Lease document.

The price for both versions of the short-term Commercial Lease document is £26.32 including VAT. You can view a sample of the England and Wales Short-Term Commercial Lease document here.

How to order

Choose the appropriate format and jurisdiction for your Short-Term Commercial Lease:

England and Wales package - Word Template (.dot) or Word Document (.doc) 
Scottland document - Word Template (.dot) or Word Document (.doc) 

Related Clickdocs documents

• Section 25 Notice - notice sent from Landlord to Tenant regarding renewal of commercial tenancy
• Section 26 Notice - notice sent by Tenant to Landlord proposing terms of renewal of commercial tenancy